A Comprehensive Guide to Desktop Publishing Software Tools!

Desktop publishing (DTP) software tools are essential for creating visually appealing documents, publications, and designs for both print and digital media. Whether you’re designing a brochure, newsletter, eBook, or even a simple flyer, desktop publishing software provides the flexibility and precision needed to bring your ideas to life. 

In this comprehensive guide, we’ll explore desktop publishing software definition and the best desktop publishing software, their key features, and tips for using them effectively.

What Is The Purpose of Desktop Publishing Software?

The purpose of desktop publishing software (DTP) is to facilitate the creation, layout, and design of various printed and digital materials. DTP software allows users to combine text, images, graphics, and other elements to produce visually appealing documents and publications. 

Best Desktop Publishing Software

Adobe InDesign

Adobe InDesign is a leading desktop publishing software developed by Adobe Inc. It is renowned for its versatility and power in creating professional-quality print and digital publications. Whether designing magazines, brochures, eBooks, or interactive PDFs, Adobe InDesign offers a robust set of tools for layout, typography, and graphics, making it a staple in the arsenal of graphic designers and publishers worldwide.

Key Features:

  • Professional layout and typesetting tools.
  • Integration with Adobe Creative Cloud apps.
  • Supports print and digital publishing.
  • Extensive typography and style options.
  • Precise control over design elements.

Best For: Professional designers, publishers, and those working on complex print and digital layouts.

Tip: Use InDesign’s master pages to create consistent page elements (headers, footers, page numbers) across your document.

Microsoft Publisher

Microsoft Publisher is a desktop publishing application developed by Microsoft. It provides users with a versatile platform for creating various types of visual content, including flyers, newsletters, brochures, posters, and more. With an intuitive interface and a wide range of templates and design tools, Microsoft Publisher is a popular choice for small businesses, organizations, and individuals looking to produce professional-quality marketing materials and publications. Its integration with other Microsoft Office applications makes it convenient for users familiar with the Office suite to leverage their skills in creating visually appealing documents.

Key Features:

  • User-friendly interface.
  • Template-driven design.
  • Integration with Microsoft Office.
  • Supports both print and digital projects.
  • Ideal for beginners and small businesses.

Best For: Small businesses, individuals, and those looking for easy-to-use DTP software.

Tip: Explore Publisher’s template library to jump-start your design projects.

Adobe Photoshop

Adobe Photoshop is an industry-standard raster graphics editing software developed by Adobe Inc. It is widely recognized and utilized by professionals and enthusiasts alike for its exceptional image manipulation and editing capabilities. Photoshop offers a comprehensive suite of tools and features for tasks such as photo retouching, image composition, color correction, and digital painting. Its versatility extends to various design disciplines, including graphic design, web design, photography, and digital art. With a rich history spanning several decades, Adobe Photoshop has continuously evolved to keep pace with technological advancements, making it an essential tool for creative professionals and visual artists worldwide.

Key Features:

  • Powerful image editing and manipulation.
  • Extensive filter and effect options.
  • Support for layers and masks.
  • Integration with other Adobe apps.
  • Ideal for photo-heavy layouts and digital media.

Best For: Graphic designers, photographers, and those working on image-centric publications.

Tip: Use Photoshop to enhance and optimize images before importing them into your DTP software.


QuarkXPress is a desktop publishing software and page layout application developed by Quark Inc. It has been a prominent player in the graphic design and publishing industry for many years. QuarkXPress is celebrated for its robust set of tools that allow users to create and design a wide range of print and digital materials, such as brochures, magazines, newspapers, catalogs, and eBooks.

Key Features:

  • Versatile layout and design tools.
  • Supports print and digital formats.
  • Advanced typography control.
  • Export to responsive HTML5.
  • Ideal for long documents and magazines.

Best For: Professional designers and publishers looking for a feature-rich alternative to InDesign.

Tip: QuarkXPress offers non-destructive image editing, allowing you to adjust images without altering the original.


Scribus is a free and open-source desktop publishing software application that empowers users to create professional-quality publications, including brochures, newsletters, magazines, posters, and more. Developed by a dedicated community of volunteers, Scribus is known for its robust features and cross-platform compatibility, making it a valuable resource for designers, small businesses, non-profit organizations, and individuals looking to produce visually compelling materials.

Key Features:

  • Open-source and free.
  • Supports a wide range of file formats.
  • Page imposition for booklets and brochures.
  • PDF export and prepress features.
  • Ideal for budget-conscious users.

Best For: Freelancers, small businesses, and those seeking a free DTP solution.

Tip: Explore Scribus’s community forums and documentation for support and tutorials.

Affinity Publisher

 Affinity Publisher is a professional desktop publishing software developed by Serif, a UK-based software company. It is known for its user-friendly interface and comprehensive features that cater to a wide range of publishing needs. Affinity Publisher is designed for creating various print and digital publications, including brochures, magazines, books, flyers, and interactive PDFs.

Key Features:

  • Professional-grade DTP software.
  • Supports both print and digital formats.
  • Precise layout and typography tools.
  • Non-destructive image editing.
  • Integration with Affinity Designer and Photo.

Best For: Designers and publishers looking for an affordable alternative to Adobe InDesign.

Tip: Utilize the “StudioLink” feature to seamlessly switch between Publisher, Designer, and Photo for various design tasks.

CorelDRAW Graphics Suite

The CorelDRAW Graphics Suite is a comprehensive and versatile software package developed by Corel Corporation, a renowned software company. This suite is a powerhouse for graphic design, illustration, vector graphics, and page layout. It has established itself as a vital tool for professional designers, illustrators, and artists across the world.

Key Features:

  • Comprehensive vector graphics and design suite.
  • Supports print, web, and mobile.
  • Extensive typography and layout tools.
  • Professional illustration capabilities.
  • Ideal for graphic design and branding projects.

Best For: Graphic designers, illustrators, and those looking for vector-based design software.

Tip: CorelDRAW’s Corel CONNECT feature allows you to search for content within the suite, making it easy to find fonts, templates, and assets.


Canva is a user-friendly and versatile graphic design platform that has gained immense popularity for its accessibility and wide range of design capabilities. It was created by Melanie Perkins, Cliff Obrecht, and Cameron Adams, and it has revolutionized the way people create visual content for various purposes, from social media graphics to marketing materials and presentations.

Key Features:

  • Cloud-based design platform.
  • User-friendly drag-and-drop interface.
  • Extensive library of templates and stock assets.
  • Collaboration and sharing features.
  • Ideal for quick and simple design projects.

Best For: Individuals, small businesses, and non-designers looking for easy online DTP.

Tip: Canva offers a free plan with plenty of features, but a Pro subscription unlocks additional design elements and tools.

Seeking DTP (Desktop Publishing) Services?

 AfroLingo emerges as the expert provider, ensuring absolute confidentiality and delivering exceptional, polished professional services. With a history of successful collaboration with diverse direct clients and affiliations with more than 100 MLVs (multi-language vendors), AfroLingo is ready to facilitate the achievement of your objectives in desktop publishing and design.